Payroll for Employees

New Georgetown Employees should take the following steps to ensure prompt and accurate payment:

• Functional NetID and password are necessary before continuing….
• Navigate to GMS and log in using your NetID and password
• Click on the ‘Getting Started at Georgetown University’ worklet 
• Click on ‘Take Me There’; this will open the ‘Welcome Aboard’ page
• On the left side of the ‘Welcome Aboard’ page, click the ‘View Inbox’ button to launch Onboarding

The required onboarding items to be completed are listed in the inbox, including:

• Make your Federal (GMS) and State (GMS) Tax Withholding Elections
• Add Payment Elections (i.e. Direct Deposit) under ‘Payment Elections’

We also suggest you…

• Check out the payroll calendar to see upcoming pay dates and related deadlines
• Regularly review your payslip online in GMS to ensure accuracy

Want more details? You can view the GMS Onboarding Guide for more information and step-by-step instructions

Inquiries should be directed to payrollservices@georgetown.edu or to the Benefits/HR/Payroll Service Center at (202) 687-2500

Use this form for directions on how to hire and pay student workers.

Hourly employees record hours worked in GMS to ensure accurate payment.

Various training guides and job aids are available on the GMS Training Page

Hours must be entered, submitted, and approved in order to pay out.

The time entry deadlines are available on the Payroll Calendar .

Setting up Direct Deposit in GMS

Employees may elect to receive all or a portion of their payroll wages via direct deposit to one or more bank account.

The GMS Employee Quick Reference Guide includes instructions for completing the payment election process.

Employees of Georgetown University are paid on a bi-weekly or monthly schedule.  The Payroll Calendar indicates when important information is due to Payroll Services (such as timesheets) to ensure that employees are paid accurately and on time.

Payroll calendars can be found on our Calendars and Forms page.

US Citizen Payroll Withholding

Employees must complete federal and state withholding elections in GMS. To make or change withholding elections in GMS, click on the ‘Pay’ icon, and under ‘Action’, select ‘Withholding Elections’.

Non-US Citizen Payroll Withholding

Non-US Citizens for tax purposes are not able to update tax withholding in GMS. Please complete the Georgetown University Nonresident Alien Tax Request Form to request changes to withholding.

Change in Work Mode (State)

If your work mode changes, you may need to update your tax withholding information in GMS. This is especially critical if you move to another state. If you move states, your federal form can remain, but you will need to update your state withholding information in GMS to ensure appropriate taxation.

Payroll Forms

Social Security Tax

• For 2023
  • The social security tax rate is 6.2%
  • The social security wage base limit is $160,200

Medicare Tax

• For 2023:
  • The Medicare tax rate is 1.45%.
  • There is no wage base limit for Medicare tax.
  • An additional Medicare tax of 0.9% will be assessed of Medicare wages above $200,000.

Uncashed Georgetown University paychecks older than 90 days must be reissued.  Request a resissue of a stale-dated check by completing  Reissue Stale-Dated Check Form and submitting it to payrollservices@georgetown.edu.

To stop payment on a paycheck issued by Georgetown University, please complete the Stop Payment/Replace Check Form and submit it to payrollservices@georgetown.edu. When completing the form, please indicate if a replacement check is needed.