Contracts

The Contract Request Cover Sheet includes guidance and a list of required documentation to submit a contract in GMS.
The GU Standard Template Agreement (see the drop-down menu below for types) must include a detailed scope of work describing services, deliverables, milestones, etc.
Use a Certificate of Insurance to provide evidence of the vendor’s insurance coverages as required by the contract, or a completed Waiver of Insurance Form. For instruction on insurance requirements, please review the Office of Risk Management’s guidance.
Use Evidence of Appropriate Bids or a Sole/Single Source Justification Form for purchases greater than $15,000.
An Addendum for the Protection of Minors is required only if minors are included in the services, i.e., minors will be in attendance or participating in the goods/services.
A Transportation Addendum is required for transportation services of more than 8 individuals if the supplier will not use the GU Transportation Template Agreement.
An Artificial Intelligence Addendum is required to the extent services include providing Georgetown access to and use of AI tools, whether developed by Supplier or licensed by Supplier from a third-party (e.g., ChatGPT, LLama, Gemini), Supplier shall be expected to review and sign the Artificial Intelligence Addendum.

Standard Template Types

The following includes the currently available standard contract templates. Departments are encouraged to download the applicable template of choice for each use, as terms may be routinely updated.
- Domestic Standard Agreement for general use for services provided by a US-based supplier
- International Standard Agreement for general use for services provided by suppliers based outside of the US
- Independent Contractor Agreement for use with suppliers that have two or fewer employees
- Event Equipment Standard Agreement for event-related equipment services
- Transportation Standard Agreement for chartered transportation services with eight or more persons
- Software as a Service Standard Agreement for software services, where the supplier remotely hosts and manages software applications
- Grant-Related Templates for use when procured services will be using grant-related funds
- Standard Amendment Agreement

Catering

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding orSole Source Justification Form
Addendum for Protection of Minors (where applicable)

Technology and UIS

First, submit a consultation request form with University Information Services (UIS) to begin the technical review process and receive customized support. Depending on your needs, the UIS team may request the following documents after initial consultation.
- UIS Checklist (to be completed by the department)
- UIS Technical Questionnaire (to be completed by the supplier)
Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- Software as a Service Standard Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
- Accessibility Addendum (required when an IT service has a web interface and to ensure compliance with ADA and meets industry standards)
- Customer Information Addendum (required to ensure sensitive information / Personally Identifiable Information is properly handled and disposed of by Suppliers)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form (not required if non-grant funded or the services are provided by law and/or financial services firms)

Chartered Transportation

Approved Requisition
Cover Sheet
Agreement Terms
- Transportation Standard Agreement or
- Supplier Terms with Addendum for Transportation
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form
Addendum for Protection of Minors (where applicable)

Equipment Services

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form

Events

This contract type can be used for event-related procurement contract requests, including equipment/tent rental, A/V services, space rental, etc.

The following are required components, as listed and where applicable:

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
- Event Equipment Standard Agreement (for tents and event equipment, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form
Addendum for Protection of Minors (where applicable)

Facilities

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form
Addendum for Protection of Minors (where applicable)

Goods Purchase

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form

Typically, hotels insist on using their terms and conditions for any type of transaction. However, stakeholders should use the GU standard templates (Domestic or International) if given the opportunity.

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form

Independent Contractor Agreements (ICAs)

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Independent Contractor Agreement
- Grant-Funded Independent Contractor Standard Agreement or
- Supplier Terms and Grant-Related Appendix (if using grant funds)
Independent Contractor Tax Questionnaire (ICTQ)
Certificate of Insurance or Waiver of Insurance Request Form (not required if non-federal funds and/or providing specialized academia and research support)
Evidence of Bidding or Sole Source Justification Form
Addendum for Protection of Minors (where applicable)

Lease

Refer to the User Guide – Create a Contract for Leases for more guidance on requirements.

Professional Services

Approved Requisition
Cover Sheet
Agreement Terms (Standard or Supplier), including Scope of Work; agreement template options include:
- Domestic Standard Agreement Template
- Grant-Funded Domestic Standard Agreement Template
- International Standard Agreement Template
- Grant-Funded International Standard Agreement Template
- Amendment Standard Agreement (for amendments to existing contracts, where applicable)
Certificate of Insurance or Waiver of Insurance Request Form
Evidence of Bidding or Sole Source Justification Form (not required if non-grant funded or the services are provided by law and/or financial services firms)